How we handle data collected via the Active Travel Champion project.

Bristol City Council is the data controller for the purposes of the Data Protection Act 1998 and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means it determines what your data is used for and why it is collected. The purpose of this privacy policy is to tell you about what information we collect about you when you use our service, how we use that information and who we may share it with.

The contact details of the data controller are:

Address: Business Engagement Team, WEST, Bristol City Council, Floor 2, 100 Temple Street, BS1 6HT

Phone number: 07384 450 582

Email: [email protected]

What data we need to collect and the legal basis for processing it:

To provide this service, we will need to collect your name, business name, business address, business email address, business telephone number, number of employees in the business and your role in the business. We are collecting this data because we need to be able to contact you as part of the active travel champions project, pass this on to the cycle training provider in your unitary authority.

How long we will keep your data for:

The period of time that we will hold this data for will be determined by the timeframe required by our partner university to analyse the findings following the completion of the current scheme (funded by Department for Transport Access funding) in March 2025. After this your information will be deleted or archived.

Why we need to collect your data:

We need to collect your data in order to work with you as part of the active travel champions project. We need to be able to contact you to deliver the offers and services we provide.

Who we share your data with and why:

Your data will be shared with the local authority your business is based in:

• Bath and North Somerset Council
• Bristol City Council
• North Somerset Council
• South Gloucestershire Council

In addition, your data will be anonymised prior to being shared with the University of the West of England (UWE) so that they can analyse the success of the project.

If we have your consent to use your data:

You can withdraw your consent for us to process your information at any time. Please either email [email protected] or call 07384 450 582 to request this and your personal details will be removed from our database.

Where we have used automated processing or profiling:

NA

Where we have received your data from a third party:

NA

Yours rights as a data subject:

You have the right to ask for access to your data and where data is found to be inaccurate to have that data corrected.  In certain circumstances you have the right to have data held about you erased, or the use of it restricted. You may be able to object to processing, and may also have the right to have your data transferred to another data controller.

You have the right to have any inaccurate information corrected. You also have a right of complaint to the Information Commissioner’s Office (ICO) at www.ico.org.uk if you think we have not dealt with your information in a proper manner.

You can ask to see what information we hold about you and have access to it. You can do this, by contacting:

Senior Data Protection Officer

Bristol City Council

ICT Commissioning and Information Governance

P O Box 3176

BRISTOL

BS3 9FS

[email protected]

Other questions about the data being processed may also be sent to the above address.